General Rental Information

CONDITIONS FOR RENTAL USE OF MUSEUM BUILDINGS/VILLAGE GREEN

1. The reservation fee and security deposit are as listed on the attached page for Troy residents (bride or groom, parents of bride or groom only) or non-residents and are required to be attached to the completed application in order to confirm the date reserved. Refund terms for cancellations are also listed on the attached. The original receipt must accompany any refund requests.
2. All wedding ceremonies must be completed, including pictures, within the scheduled rental time or the renting party will be charged for Museum Staff overtime as listed on the attached and deducted from their security deposit.
3. All rehearsals are to be arranged with the Museum Director or designee and must end within the scheduled rental time or the renting party will be charged for Museum Staff overtime as listed on the attached and deducted from their security deposit.
4. Any clean-up necessary at the end of the function must be completed by the renting party and will be the responsibility of the person(s) who sign the contract. Costs for extraneous clean-up done by Museum Staff will be deducted from the security deposit.
5. PLEASE BE AWARE THAT THE TROY MUSEUM AND VILLAGE GREEN REMAIN OPEN TO THE PUBLIC THROUGHOUT YOUR SCHEDULED EVENT.
6. NO FOOD OR BEVERAGES permitted in the historic buildings, except bottle water in Troy Hall.
7. NO SMOKING ALLOWED in any of the buildings or on the Village Green. Smoking is permitted in the parking lots.
8. The rental party is responsible for any damage that occurs to museum property during the time of the scheduled function.
9. The museum accepts no responsibility for accidents or injuries to visitors. Rental Party shall be required to sign a "Liability Waiver/Indemnification Agreement" prior to the rental and/or use of City property.
10. The rental party may provide chairs and a canopy for outdoor ceremonies with prior approval by the Museum Director or designee and at no cost to the City of Troy.
11. 11. NO BALLOONS please. Other decorations are permissible with prior approval by the Museum Director or designee and must be thoroughly cleaned-up after the function.
12. The museum is closed on Mondays and unavailable for weddings and/or photo shoots.
13. The Museum Director or designee must approve requests for special arrangements or provisions at least 24 hours prior to the renting party's activity.
14. The wedding party must arrive to the Museum dressed. Changing on site is strictly prohibited.
15. POSSESSION AND CONSUMPTION OF ALCOHOLIC BEVERAGES IS PROHIBITED ON THE MUSEUM SITE, which includes the parking lots, village grounds and inside the buildings. Rental parties and/or their guests found in violation of Sec. 98.10.02 of the City of Troy Code are subject to a fine of up to $500 and up to 90 days in jail and/or the loss of their entire security deposit.
16. See FREQUENTLY ASKED QUESTIONS form for other conditions.

FEE SCHEDULE
WEDDINGS AND WEDDING PHOTOGRAPHY

A Security Deposit payable to the City of Troy-Museum is payable upon signing and submitting the Contract for On-Location Activities at the Troy Museum and Historic Village. Payment shall be in the form of cash or a check. The Security Deposit, less the cost of any damages or overtime charges incurred, shall be refunded to the renting party by mail within five (5) to six (6) weeks after the close of the on-site activity.

The Fee Payment is payable to the City of Troy-Museum upon signing and submitting the Contract for On-Location Activities at the Troy Museum and Historic Village. Payment shall be in the form of cash or a check. The aforementioned Conditions for Rental Use of Museum Buildings/Village Green is part of the contractual agreement.

Note: The Security Deposit and the Fee Payment must be submitted on two (2) separate checks. Both checks should be made payable to the City of Troy - Museum.

Wedding Ceremony Fees

The following is the fee structure for all weddings at the Troy Museum & Historic Village. Wedding fees include site rental for both the rehearsal (1 hour) and wedding (3 hours), the use of the museum's sound system for the ceremony, access to the buildings on site and wedding photography shots. THE GROUNDS AND BUILDINGS REMAIN OPEN TO THE PUBLIC THROUGHOUT THE CEREMONY.

Wedding Photographer Fees:

Cancellation Policy

In the event of cancellation, fee payment and the security deposit shall be refunded on the following basis:

1. 90 Days Notice or More: Full Refund
2. 30 - 89 Days Notice: Refund Payment of Fees Only. Forfeiture of security deposit.
3. Less than 30 Days Notice: Forfeiture of all fees and security deposit

Museum Staff Overtime Fees

Any event extending past the scheduled rental time without the prior approval from the Museum Director will be subject to an additional fee of $50 per hour to cover staff overtime. Events requiring an ending time past 6 pm may be available, but must be approved by the Museum Director and subject to staff overtime fees at time of reservation.

Museum Wedding Form