Purchasing

(248) 524-3338

The mission of the Purchasing Department is to provide service and ensure value for City of Troy departments by procuring goods and services at the lowest competitive price from responsible vendors meeting specifications. This is accomplished by taking an active role in the purchase and delivery of equipment, software, and services for City Departments. The result of the Purchasing Department's efforts is better service delivery from City staff to the City's customers--the residents and businesses within the City of Troy.

DUTIES: Purchasing is responsible for contract administration of City-wide non-construction contracts; bid processes for non-construction items over $10,000; contract option evaluation to determine if the renewal is in the City's best interest through a market survey; P-card administration, office supply order and payment coordination; review and approval of all invoices submitted for payment; review, approval, and distribution of all purchase orders.

MITN: The Purchasing Department maintains an "open door" policy in regards to meeting with vendors and empowering end-users. Troy was a founding member of the Michigan Intergovernmental Trade Network Purchasing Cooperative (MITN). Also, Troy, along with twenty-five other entities, utilize the MITN system at The Michigan Inter-governmental Trade Network website which is available for vendor registration. Additional entities are requesting membership in the MITN system as the benefits of the system are recognized. The website may be used to post bids, quotes, requests for proposal, construction notices, addenda, awards including tabulations and surplus auctions. By establishing this centralized system, vendors now have a single point of contact and broader access to new business opportunities in our region.

Susan Leirstein, Purchasing Director, received recognition as the 2002 MPPOA Buyer of the Year. The award recognizes her expertise as a Certified Public Purchasing Buyer and her work in securing an e-procurement website for the City of Troy and eight other entities.

The Purchasing Department obtained the National Purchasing Institute's Achievement of Excellence in Procurement Award that recognizes organizational excellence in public procurement. The award is achieved by those organizations that demonstrate excellence in procurement by obtaining a high score on a rating of standardized criteria. The program is designed to measure innovation, professionalism, procurement, productivity, and leadership attributes of the procurement function. The City of Troy is one of 72 entities nationwide to win the award 4 years in a row.